We attach great importance to the protection of your personal data. Both the protection of our candidates’ privacy and the protection of our clients’ personal data are of high importance to us. In accordance with the applicable data protection regulations of the German Federal Data Protection Act (BDSG), we treat this data with great care.
Hosting and Content Delivery Networks (CDN)
Our websites are hosted by an external service provider (hoster). The personal data collected on these websites is stored on the hoster’s servers. This may include IP addresses, contact requests, meta and communication data, contract data, contact data, names, website accesses and other data generated via a website.
The hoster is used for the purpose of fulfilling the contract with our potential and existing customers (Art. 6 para. 1 lit. b DSGVO) and in the interest of a secure, fast and efficient provision of our online offers by a professional provider (Art. 6 para. 1 lit. f DSGVO). Our hoster will only process your data insofar as this is necessary for the fulfilment of its service obligations and will follow our instructions with regard to this data.
Basic use of data
Insofar as you have provided us with personal data, we will only use this to respond to your enquiries and to process the agreed service. We assume that we can use your personal data for an indefinite period of time, insofar as this does not conflict with legal regulations. Your personal data may be accessed, processed and transferred in strict confidence by all SUITS. employees, offices, licensees and affiliates worldwide. If we transfer your data to countries outside the EU, we will inform you comprehensively about the risks of the transfer. The transfer will only take place to companies contractually cooperating with us. Your personal data will also only be passed on to third parties if this is necessary for the purpose of the agreed order processing and fulfilment. In particular, this concerns the forwarding of application documents to our clients. Insofar as the personal data is required for a placement, this will not take place if the data is not provided.
Unless a more specific storage period has been specified within this data protection declaration, your personal data will remain with us until the purpose for processing the data no longer applies. If you assert a justified request for deletion or revoke your consent to data processing, your data will be deleted unless we have other legally permissible reasons for storing your personal data (e.g. retention periods under tax or commercial law); in the latter case, the data will be deleted once these reasons no longer apply.
Note on the transfer of data to the USA
Among other things, tools from companies based in the USA are integrated on profashionals. If these tools are active, your personal data may be passed on to the US servers of the respective companies. We would like to point out that the USA is not a safe third country in the sense of EU data protection law. US companies are obliged to hand over personal data to security authorities without you as a data subject being able to take legal action against this. It can therefore not be ruled out that US authorities (e.g. intelligence services) process, evaluate and permanently store your data located on US servers for monitoring purposes. We have no influence on these processing activities.
We publish job advertisements from third-party companies on profashionalsjobs and enable users of our website to search them according to certain criteria. In the event that you select a job posting, you as a user will be redirected directly to the website of the company posting the job. It is possible that the respective job advertiser is not based in the EU or EEA, so that it may be necessary to transfer the data to a country with a lower level of data protection than in the EU or EEA in order to carry out the forwarding.
Withdrawal of your consent to data processing
Many data processing operations are only possible with your express consent. You can revoke consent you have already given at any time. The legality of the data processing carried out until the revocation remains unaffected by the revocation.
Right to object to data collection in special cases and to direct marketing (ART. 21 DSGVO)
If data processing is based on Art. 6(1)(e) or (f) DSGVO, you have the right to object to the processing of your personal data at any time on grounds relating to your particular situation; this also applies to profiling based on these provisions. The respective legal basis on which processing is based can be found in this data protection declaration. If you object, we will no longer process your personal data concerned unless we can demonstrate compelling legitimate grounds for the processing which protect your interests, rights and freedoms.
which override your interests, rights and freedoms or the processing serves the assertion, exercise or defence of legal claims (objection pursuant to Art. 21 (1) DSGVO).
If your personal data are processed for the purpose of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purpose of such marketing; this also applies to profiling insofar as it is related to such direct marketing. If you object, your personal data will subsequently no longer be used for the purpose of direct advertising (objection pursuant to Art. 21 (2) DSGVO).
Data collection on this website
In some cases, cookies from third-party companies may also be stored on your terminal device when you enter our site (third-party cookies). These enable us or you to use certain services of the third-party company (e.g. cookies for processing payment services).
Many cookies are technically necessary, as certain website functions would not work without them (e.g. the shopping cart function or the display of videos). Other cookies are used to evaluate user behaviour or display advertising. Cookies that are necessary to carry out the electronic communication process (necessary cookies) or to provide certain functions desired by you (functional cookies, e.g. for the shopping cart function) or to optimise the website (e.g. cookies to measure the web audience) are stored on the basis of Art. 6 (1) lit. f DSGVO, unless another legal basis is specified. The website operator has a legitimate interest in storing cookies for the technically error-free and optimised provision of its services. If consent to the storage of cookies has been requested, the storage of the cookies in question is based exclusively on this consent (Art. 6 para. 1 lit. a DSGVO); consent can be revoked at any time.
You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general and activate the automatic deletion of cookies when closing the browser. If you deactivate cookies, the functionality of this website may be limited.
If cookies are used by third-party companies or for analysis purposes, we will inform you about this separately within the framework of this data protection declaration and, if necessary, request your consent.
We use qTranslate on suits-group.com and Polylang on profashionals.de, which save the language selection (DE/EN) and prevent the user from having to change the language each time they visit the website. The language setting is saved for one year. You can prevent cookies from being stored on your hard drive by selecting “do not accept cookies” in your browser settings. However, this may result in a restriction of the website’s functions.
If you send us enquiries via the contact form, your details from the enquiry form, including the contact details you have provided there, will be stored by us for the purpose of processing the enquiry and in the event of follow-up questions. We do not pass on this data without your consent.
The processing of this data is based on Art. 6 (1) lit. b DSGVO if your request is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of the enquiries addressed to us (Art. 6 (1) (f) DSGVO) or on your consent (Art. 6 (1) (a) DSGVO) if this has been requested.
The data you enter in the contact form will remain with us until you request us to delete it, revoke your consent to store it or the purpose for storing the data no longer applies (e.g. after we have completed processing your enquiry). Mandatory legal provisions – in particular retention periods – remain unaffected.
Analysis tools and advertising
profashionals uses Google Analytics to collect anonymous usage data for this website. If you have explicitly consented to the collection at profashionals (‘opt-in’), measurement will take place; otherwise, no data about visits to the website will be collected on the part of Google Analytics.
The data on visitor behaviour is collected in order to identify any problems such as pages not found, search engine problems or unpopular pages. Once the data has been processed, Google Analytics generates reports for website operators to react to (layout changes, new content, etc.).
Google Analytics processes the following data:
– Anonymised IP addresses by removing the last 2 bytes (i.e. 184.108.40.206 instead of 198.51.100.54)
– Pseudo-anonymised location (based on the anonymised IP address)
– Date and time
– Title of the accessed page
– URL of the page accessed
– URL of the previous page (if allowed)
– Screen resolution
– Local time
– Files clicked and downloaded
– External links
– Duration of page load
– Country, region, city (with low accuracy due to IP address)
– Main language of browser
– User agent of the browser
– Interactions with forms (but not their content)
When you use this website, the call is recorded by the host of the server. This log contains your IP address, which indirectly identifies you through your internet service provider. The recording of this data is required by law and necessary for security. There is no possibility to opt-out, but the data will never be used for other purposes.
Data processing is based on the principle of legitimate interest. Processing the data helps us to find out what works on our site and what does not. For example, it helps us find out if the content is well received or how we can improve the structure of the website. Our team benefits from this and can react to it. As a result of the data processing, you benefit from a website that is constantly improving. Your data will only be used to improve the use of the website.
The use of this analysis tool is based on Art. 6 para. 1 lit. f DSGVO. The website operator has a legitimate interest in the anonymised analysis of user behaviour in order to optimise both its website and its advertising. If a corresponding consent has been requested (e.g. consent to the storage of cookies), the processing is carried out exclusively on the basis of Art. 6 para. 1 lit. a DSGVO; the consent can be revoked at any time.
If you would like to receive the newsletter offered on profashionals, we require an e‑mail address from you as well as information that allows us to verify that you are the owner of the specified e‑mail address and that you agree to receive the newsletter. No further data is collected or only on a voluntary basis. We use this data exclusively for sending the requested information and do not pass it on to third parties.
The data entered in the newsletter registration form is processed exclusively on the basis of your consent (Art. 6 para. 1 lit. a DSGVO). You can revoke your consent to the storage of the data, the e‑mail address and their use for sending the newsletter at any time, for example via the “unsubscribe” link in the newsletter. The legality of the data processing operations already carried out remains unaffected by the revocation.
The data you provide us with for the purpose of receiving the newsletter will be stored by us or the newsletter service provider until you unsubscribe from the newsletter and will be deleted from the newsletter distribution list after you unsubscribe from the newsletter. Data that has been stored by us for other purposes remains unaffected by this.
After you have unsubscribed from the newsletter distribution list, your email address will be stored by us or the newsletter service provider in a blacklist, if necessary, in order to prevent future mailings. The data from the blacklist will only be used for this purpose and will not be merged with other data.
This serves both your interest and our interest in complying with the legal requirements when sending newsletters (legitimate interest within the meaning of Art. 6 Para. 1 lit. f DSGVO). The storage in the blacklist is not limited in time. You can object to the storage if your interests outweigh our legitimate interest.
Plugins and tools
YouTube with extended data protection
profashionals integrates videos from YouTube. The operator of the pages is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.
We use YouTube in the extended data protection mode. According to YouTube, this mode means that YouTube does not store any information about visitors to this website before they watch the video. However, the transfer of data to YouTube partners is not necessarily excluded by the extended data protection mode. Thus, regardless of whether you watch a video, YouTube establishes a connection to the Google DoubleClick network.
As soon as you start a YouTube video on this website, a connection to the YouTube servers is established. This tells the YouTube server which of our pages you have visited.
If you are logged into your YouTube account, you enable YouTube to assign your surfing behaviour directly to your personal profile. You can prevent this by logging out of your YouTube account.
Furthermore, after starting a video, YouTube may save various cookies on your end device or use comparable recognition technologies (e.g. device fingerprinting). In this way, YouTube can obtain information about visitors to this website. This information is used, among other things, to collect video statistics, improve the user experience and prevent fraud attempts.
If necessary, further data processing processes may be triggered after the start of a YouTube video, over which we have no control.
YouTube is used in the interest of an appealing presentation of our online offers. This represents a legitimate interest within the meaning of Art. 6 Para. 1 lit. f DSGVO. Insofar as a corresponding consent has been requested, the processing is carried out exclusively on the basis of Art. 6 para. 1 lit. A DSGVO; the consent can be revoked at any time.
Vimeo without tracking (Do-Not-Track)
profashionals uses plugins of the video portal Vimeo. The provider is Vimeo Inc, 555 West 18th Street, NewYork, New York 10011, USA.
When you visit one of our pages equipped with Vimeo videos, a connection to the Vimeo servers is established. This tells the Vimeo server which of our pages you have visited. Vimeo also obtains your IP address. However, we have set Vimeo in such a way that Vimeo will not track your user activities and will not set any cookies.
The use of Vimeo is in the interest of an appealing presentation of our online offers. This represents a legitimate interest within the meaning of Art. 6 Para. 1 lit. f DSGVO. Insofar as a corresponding consent has been requested, the processing is carried out exclusively on the basis of Art. 6 para. 1 lit. A DSGVO; the consent can be revoked at any time.
Data transfer to the USA is based on the standard contractual clauses of the EU Commission and, according to Vimeo, on “legitimate business interests”. Details can be found here: https://vimeo.com/privacy.
We would also like to inform you about our services. For this purpose, we would like to use your address data to inform you about innovations, if applicable, and to continue to be in contact with you.
In the event of breaches of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, in particular in the Member State of their habitual residence, their place of work or the place of the alleged breach. The right of appeal is without prejudice to any other administrative or judicial remedy.
Right to data portability
You have the right to have data that we process automatically on the basis of your consent or in fulfilment of a contract handed over to you or to a third party in a common, machine-readable format. If you request the direct transfer of the data to another responsible party, this will only be done insofar as it is technically feasible.
Information, deletion and correction
Within the framework of the applicable legal provisions, you have the right at any time to free information about your stored personal data, its origin and recipient and the purpose of the data processing and, if applicable, a right to correction or deletion of this data. For this purpose, as well as for further questions on the subject of personal data, you can contact us at any time at the address given in the imprint.
Right to restriction of processing
You have the right to request the restriction of the processing of your personal data. To do this, you can contact us at any time at the address given in the imprint. If you dispute the accuracy of your personal data stored by us, we usually need time to check this. For the duration of the verification, you have the right to request the restriction of the processing of your personal data. If the processing of your personal data happened/is happening unlawfully, you can request the restriction of data processing instead of erasure. If we no longer need your personal data, but you need it to exercise, defend or assert legal claims, you have the right to request restriction of the processing of your personal data instead of erasure. If you have lodged an objection pursuant to Art. 21 (1) DSGVO, a balancing of your and our interests must be carried out. As long as it has not yet been determined whose interests prevail, you have the right to demand the restriction of the processing of your personal data. If you have restricted the processing of your personal data, this data may – apart from being stored – only be processed with your consent or for the assertion, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of an important public interest of the European Union or a Member State.
Contact for data protection
If you have any questions regarding the collection, processing or use of your personal data, or if you wish to request information, correction, blocking or deletion of data or revoke your consent, please contact us in writing at:
SUITS. Executive Search GmbH & Co. KG
Data Protection Officer
Widenmayerstrasse 4, 80538 Munich, Germany
Changes, scope, validity
We reserve the right to change our security and data protection measures if this becomes necessary due to technical developments. In these cases, we will also adapt our data protection information accordingly. Please therefore refer to the current version of our data protection declaration. This data protection declaration is valid from 01.11.2020 for all websites operated by SUITS.